International shipping involves multiple carriers and checkpoints, which inherently carries risks of loss, damage, or delays. Proactive documentation is your most powerful tool for protection. By following these essential steps, you can significantly secure your shipments and ensure a smoother resolution process if issues arise.
The Essential Trio: Your Shield Against Disputes
Always compile and securely store these three critical records for every parcel you send:
1. Pre-Shipment Images
Take clear, time-stamped photographs of your items before
2. Weight Proofs
Obtain and save the official weight receipt from the carrier at the point of drop-off. This document verifies the parcel's precise weight, which can be cross-referenced at any stage during transit. A discrepancy in weight can be key evidence if contents are lost or swapped.
3. Invoice Copies
Always include a detailed commercial invoice inside the package and retain several copies for yourself. The invoice should clearly list item descriptions, quantities, declared values, and weights. This ensures customs clarity and provides the formal valuation needed for insurance or compensation claims.
Proactive Shipping Best Practices
- Use High-Quality Packaging:
- Declare Value Accurately:
- Choose Tracked & Insured Services:
- Verify Address Details Meticulously:
- Act Promptly on Issues:
- Declare Value Accurately:
Why This Matters
In the event of a problem, carriers and insurers require conclusive proof. Pre-shipment imagesweight proofsinvoice copies
Ship smartly. Document thoroughly. Protect your business.