Step 1: Define Your QC Pass/Fail Criteria
First, identify the columns in your KAKOBUY spreadsheet that contain QC metrics. Common examples include:
- Inspection_Score:= 90).
- Defect_Count:
- Status:
- Expiry_Date:
- Status:
Mastering KAKOBUY Spreadsheets: Using Conditional Formatting for Instant QC Alerts
2025-12-28
Instantly highlight failing items to speed up inspection and correction in your quality control process.
The Power of Visual Alerts in Quality Control
In the fast-paced world of e-commerce and inventory management, catching quality control (QC) issues quickly is crucial. Manually scanning spreadsheets for discrepancies is time-consuming and prone to error. KAKOBUY's spreadsheet tool includes powerful Conditional Formatting
Step-by-Step Guide: Setting Up QC Alerts
Step 2: Select Your Data Range
Highlight the cells or entire columns you want to apply the formatting to. For example, select the entire column B
Step 3: Access Conditional Formatting
In the KAKOBUY spreadsheet menu, click on "Format""Conditional formatting". This will open a sidebar panel where you can create and manage your rules.
Step 4: Create a "Fail" Alert Rule
Click "Add new rule". Here’s how to create a classic fail alert:
- Format cells if..."Less than"90.
- Formatting style:bright red filldark red text
Step 5: Create Multiple Rules for Different Criteria
You can add several rules for a comprehensive QC dashboard:
- Red HighlightDefect_Count 0.
- Yellow HighlightStatus = "Pending Review".
- Purple HighlightExpiry_Date
Best Practices for Effective QC Dashboards
- Keep It Simple:
- Use Clear Legends:
- Combine Conditions:"Custom formula"
- Regularly Review Rules:
- Use Clear Legends:
The Result: Faster Corrections and Smoother Operations
By implementing Conditional Formatting for QC alerts, your team will no longer waste time searching for issues. Failing items will call attention to themselves, enabling inspectors to swiftly identify, correct, and re-submit problematic inventory. This visual automation:
- Reduces human error
- Accelerates the entire QC workflow, speeding up time-to-market.
- Creates a real-time, visual health dashboard
Start by setting up one simple rule today, and gradually build a full visual alert system tailored to your KAKOBUY operational needs.