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GTBuy: Tracking QC and Shipping with Your Spreadsheet

2025-12-29

Your central hub for complete supply chain visibility, from warehouse inspection to final delivery.

The GTBuy spreadsheet is your real-time command center for every order. By consistently logging key data points, you transform complex logistics into a transparent, manageable process. This guide outlines the essential steps to maintain full oversight.

Core Tracking Workflow

Step 1: Logging Quality Control (QC) Details

Immediately after QC is scheduled or completed, update your spreadsheet.

Inspection Date:
QC Status:
QC Notes:

Result:

Step 2: Recording Shipment Data

Once your parcel is handed to the logistics provider, capture these critical metrics.

Parcel Weight & Dimensions:
Shipping Method:
Declared Value:

Step 3: Mastering the Tracking Number

This is your most vital piece of data. Enter it accurately as soon as received.

Single Source of Truth:
Carrier Link:
Consolidation Note:

Result:

Step 4: Monitoring & Delivery Confirmation

Use your logged data to actively monitor progress and confirm closure.

Regular Updates:
Delivery Date:
Archiving:

Best Practices for Optimal Tracking

Consistency is Key

Update the spreadsheet promptly at each stage. Delayed entries are the primary cause of lost visibility.

Data Validation

Double-check tracking numbers and weights for typos. Accurate data is crucial for automation and links.

Use Comments & Hyperlinks

Add cell comments for anomalies or link to inspection photos and carrier websites for a complete picture.

Regular Review

Schedule a weekly scan of your tracking tab to identify any shipments that are stalled or require action.

Full Visibility Achieved

By diligently using your GTBuy spreadsheet as a living log, you eliminate uncertainty. You gain a powerful, historical database of your shipments and ensure a smooth, professional experience from warehouse quality checks to your customer's door. Start tracking systematically today.