Leverage the built-in QC status fields to monitor every product's inspection stage and streamline your approval process.
The ACBuy SpreadsheetQC status updates
Understanding the QC Status Fields
At the heart of real-time tracking are the dedicated QC columns. Each product row contains a dynamic status field that is updated at key stages:
Pending: Product is scheduled or awaiting inspection.In Progress: QC inspection is currently underway.Awaiting Review: Inspection is complete; report and photos are uploaded for your evaluation.Approved: Product has passed QC and is cleared for shipment.Rejected: Issues were found. Details are logged in the adjacent "QC Notes" field.On Hold: Inspection paused, pending further input or resolution.
How to Interpret Real-Time Updates
Efficient management hinges on understanding what each update triggers:
- Automatic Notifications: When the status changes to "Awaiting Review,"
- Tracking Velocity: Monitor the transition from "Pending""In Progress"
- Critical Alerts"Rejected""On Hold""QC Notes"
- Tracking Velocity: Monitor the transition from "Pending""In Progress"
Managing Approvals Efficiently
To speed up your workflow and ensure consistency:
- Filter and Sort: Use your spreadsheet's filter function to view only rows with the status "Awaiting Review."
- The Review Process: For each item under review, check the linked report and evidence. If satisfied, update the status to "Approved.""Rejected"
- Delegation: Share view or edit access with team members, using the "QC Notes" field for internal comments to discuss findings before making a final status change.
- Dashboard View: For a high-level overview, create a summary section or chart that counts products by status (e.g., 10 Approved, 2 Rejected, 5 In Progress). This offers instant project health insight.
- The Review Process: For each item under review, check the linked report and evidence. If satisfied, update the status to "Approved.""Rejected"
Streamline Your QC Pipeline
By actively using the ACBuy Spreadsheet's
Start by filtering to "Awaiting Review"