ACBUY: How to Automate QC Photo Uploads Using the ACBUY Spreadsheet
Sync QC images directly to each order row for instant verification and easy tracking.
Manual QC photo management is a relic of the past. Sorting through hundreds of images, matching them to the correct order numbers, and updating tracking sheets is time-consuming and prone to errors. The ACBUY Spreadsheet
Core Benefits of Automated QC Sync
- Instant Verification:
- Zero Data Mismanagement:
- Streamlined Auditing & Tracking:
- Enhanced Team Collaboration:
- Faster Decision Making:
- Zero Data Mismanagement:
How to Set Up Automated QC Photo Uploads
Step 1: Structure Your ACBUY Spreadsheet
Ensure your main order tracking sheet has dedicated columns for: Order_ID, QC_Photo_Links, QC_StatusQC_Upload_Time.
Step 2: Establish a Photo Naming Convention
Instruct your QC agent or warehouse to name photo files using the unique Order_IDORD-2024-5678-1.jpg, ORD-2024-5678-2.jpg). This is the key to automatic matching.
Step 3: Utilize Cloud Storage & Integration
Option A (Semi-Automated):
Option B (Fully Integrated):automatically attached
Step 4: Configure Automatic Notifications
Set up a rule in your spreadsheet: "If the QC_Photo_LinksQC_Status
Step 5: Verification & Workflow Completion
The reviewer opens the sheet, clicks the photo links in the order row for visual verification, and updates the QC_Status
Best Practices for Flawless Automation
- Standardize Photo Angles:
- Use Folders by Date/Batch:
- Implement Link Previews:
- Regular Archive Policy:
- Use Folders by Date/Batch:
Conclusion
Automating QC photo uploads with the ACBUY Spreadsheetinstant verification capabilities