Maintain detailed transaction logs for enhanced auditability and order transparency.
Managing finances across multiple purchases on BaseTao
Why Track with the Spreadsheet?
- Full Audit Trail:
- Cross-Order Transparency:
- Financial Accuracy:
- Simplified Accounting:
- Cross-Order Transparency:
How to Set Up Your Transaction Log
Step 1: Structure Your Spreadsheet
Create the following columns in your BaseTao spreadsheet (e.g., Google Sheets, Excel):
| Column Header | Description | Example |
|---|---|---|
| Date & Time | When the transaction occurred. | 2023-11-05 14:30 |
| Transaction Type | "Recharge" or "Withdrawal". | Recharge |
| Amount (CNY) | The monetary value added or deducted. | 500.00 |
| Payment Method | e.g., Alipay, WePay, Credit Card. | Alipay |
| BaseTao Balance After | Your wallet balance post-transaction. | 750.00 |
| Order ID / Reference | Link to a specific order (if applicable). | BT20231105ABC123 |
| Notes | Any relevant details or reason for withdrawal. | Recharge for item purchase and shipping. |
Step 2: Logging a Recharge
After topping up your BaseTao wallet:
- Immediately add a new row to your spreadsheet.
- Fill in the precise details from your recharge confirmation.
- Update the "BaseTao Balance After"
Step 3: Logging a Withdrawal
When funds are withdrawn for an order payment or refund:
- Record the date and amount deducted by BaseTao.
- Input the corresponding Order ID to link the financial movement to a specific purchase.
- Note the new, updated wallet balance.
Step 4: Regular Reconciliation
Periodically compare your spreadsheet log against your BaseTao account's "Wallet Details"
Best Practices for Effective Tracking
- Be Instantaneous:
- Use Filters:
- Store Proof:
- Share Access:
- Use Filters: