Achieve complete visibility from factory inspection to your doorstep.
Managing group purchases and overseas orders requires meticulous organization. The BBDBuy Spreadsheet is your central command center to track Quality Control (QC)Shipping Progress, ensuring nothing falls through the cracks. This guide walks you through leveraging the spreadsheet for end-to-end order transparency.
The Dashboard: Your Overview
The main dashboard provides a summary of all active orders. Key columns include:
- Order ID / Product:
- Agent / Supplier:
- QC Status:
- Shipping Status:
- Weight & Dimensions:
- Agent / Supplier:
Phase 1: Recording QC Inspection Results
Once your agent provides QC photos, update the spreadsheet immediately:
- Navigate to the QC_Log
- Log the Date:
- Record the Verdict:Pass, Fail, or Conditional Pass.
- Add Notes & Links:
- Log the Date:
Pro Tip:
Phase 2: Logging Parcel Essentials
Before shipping, accurate logistical data is crucial.
| Data Point | Where to Record | Why It Matters |
|---|---|---|
| Actual Weight & Dimensions | Main dashboard and Parcel_Details
| Verifies agent quotes and calculates true volumetric weight. |
|
| Shipping Method | Shipping_Log
| Tracks expected timelines (e.g., Sea Freight vs. Express). |
|
| Declared Value & Contents | Parcel_Details
| Essential for customs clearance documentation. |
|
Phase 3: Tracking Shipping Milestones
The Shipping_Log
Use conditional formatting
Gaining Complete Visibility
By consistently updating these three areas, you create a powerful tracker:
- At-a-Glance Status:
- Financial Reconciliation:
- Dispute Resolution:
- Forecasting:
- Financial Reconciliation: