1. Structure Your Base Spreadsheet
Start with columns for core product information: Product ID, Product Name, Supplier, Purchase Date, Quantity.
BaseTao Spreadsheet: Integrating QC Scores with Financial Records
2025-12-31
Effective sourcing requires a clear understanding of both product quality and total cost. This guide explains how to transform your BaseTao spreadsheet into a powerful dashboard that merges Quality Control (QC) data with financial records for a holistic purchasing overview.
The Goal: A Unified Data Overview
The core idea is to combine two critical datasets into one sheet:
- QC Reports:
- Financial Records:
Merging these allows you to calculate a "Quality per Dollar" metric, highlighting value and identifying potential issues.
Step-by-Step Integration Process
2. Add QC Rating Columns
Insert the following columns, typically after the product info, to record inspection results:
| Column Header | Description | Sample Data |
|---|---|---|
| QC Score (1-10) | Overall numeric rating from the QC report. | 8.5 |
| QC Pass/Fail | Final inspection result. | PASS |
| Major Defects | Count of critical flaws. | 0 |
| Minor Defects | Count of non-critical flaws. | 2 |
| QC Photo Link | Hyperlink to the inspection album. | View Album |
3. Add Expense Summary Columns
Add financial columns, usually to the right of the QC data. Break down costs for clarity:
| Column Header | Description |
|---|---|
| Unit Cost (¥) | Product price per unit from the supplier. |
| Domestic Ship. (¥) | Shipping cost to BaseTao warehouse. |
| Service Fee (¥) | BaseTao's processing fee. |
| International Freight (¥) | Cost to ship from warehouse to your country. |
| Total Investment (¥) | Formula:(Unit Cost + Domestic Ship.) * Quantity + Service Fee + International Freight. |
| Cost Per Unit (¥) | Formula:Total Investment / Quantity. |
4. Create the Single Overview Metric
Add a final analysis column to directly compare quality to cost.
| Column Header | Formula & Purpose |
|---|---|
| QC Score per 100¥ | =(QC Score / Cost Per Unit) * 100. Standardizes how much quality score you get for every 100¥ spent. Higher is better. |
Example Integrated Table Snippet
| Product ID | QC Score | Unit Cost | Total Invest. | QC/100¥ |
|---|---|---|---|---|
| PT-889 | 9.0 | 150 ¥ | 1200 ¥ | 6.0 |
| PT-890 | 7.5 | 50 ¥ | 550 ¥ | 13.6 |
Benefits of This Integration
Informed Decision-Making
Objectively compare products from different suppliers by evaluating their cost-to-quality ratio.
Budget Forecasting
Accurate total cost data improves budgeting for future orders and helps negotiate better rates.
Supplier Performance Tracking
Identify which suppliers consistently deliver high QC scores relative to their cost over time.
Issue Flagging
Quickly spot high-cost items with low QC scores that may require returns or supplier discussions.
Final Tips
Keep your spreadsheet dynamic. Use filters to sort by QC Score per 100¥
By integrating QC and financial data, your BaseTao spreadsheet evolves from a simple tracker into a central hub for strategic sourcing analysis.