A Guide to Combining Product Links, QC Data, and Delivery Information for Ultimate Clarity
Managing orders from multiple sellers on platforms like EastMallBuy can quickly become a logistical challenge. Tracking different product links, quality control (QC) photos, and varying delivery statuses across numerous conversations and store pages is inefficient. The solution? A single, master spreadsheet. This guide explains how to structure your EastMallBuy Multi-Seller Order Spreadsheet
Why Use a Centralized Spreadsheet?
- Unified Overview:
- Prevent Errors:
- Streamline QC:
- Track Logistics Efficiently:
- Save Time:
- Prevent Errors:
Building Your EastMallBuy Order Management Spreadsheet
Create a new spreadsheet (Google Sheets or Microsoft Excel) with the following column structure. Each row will represent a single item from a specific seller.
| Column Name | Purpose & Data to Include |
|---|---|
| Seller Name / Store | The name of the EastMallBuy store or seller you purchased from. |
| Product Description | A brief description (e.g., "Men's Black Tech Fleece Joggers, Size L"). |
| Product Link | The exactHyperlink this text for one-click access. |
| Price & Currency | Item price and currency (e.g., ¥328.00 / $45.20). |
| Order Date | Date the item was purchased. |
| Order # / Tracking ID (Seller) | The seller-provided order number or domestic tracking number to the agent's warehouse. |
| QC Status & Link | Status (e.g., Pending, Received, Approved, RL-Exchange). Link QC photos here (Imgur, agent's QC folder). |
| Warehouse Arrival Date | Date the item arrived at your agent's warehouse. |
| Warehouse Storage Photo | Link to the agent's storage group photo showing all items from this seller together. |
| Consolidation Status | Pending, Packed, Shipped. |
| International Tracking # | The tracking number for your final consolidated parcel. |
| Notes | Space for special instructions, color/size specifics, or communication notes with the seller. |
How to Use Your Spreadsheet: A Step-by-Step Workflow
- Order Placement:
- QC Phase:ApprovedReturned.
- Warehouse Logging:
- Consolidation & Shipping:
Pro Tips for Maximum Efficiency
Use Color Coding
Apply background colors to rows based on status (e.g., Yellow for QC Pending, Green for Warehouse Arrived, Blue for Shipped). This creates a instant visual map of your haul's progress.
Enable Filtering & Sorting
Keep your header row frozen and enable filters. You can then sort by 'Seller' to see all items from one store, or by 'QC Status' to see what needs your attention.
Hyperlink Everything
Make the Product Link, QC Link, and Storage Photo Link clickable hyperlinks. This turns your spreadsheet into a central dashboard, launching all relevant info with a single click.
Share with Your Agent
If collaborating with a purchasing agent, a shared spreadsheet can be an excellent communication tool, ensuring you both have the same information.