Step 1: Listing Items & Splitting Costs
Clearly list every item in the group order. Include direct links, prices, sizes, and colors. Joyagoo’s built-in formulas can automatically calculate individual shares
Mastering Group Orders: A Guide to the Joyagoo Shared Spreadsheet
2026-01-01
Simplify your collective hauls, split costs fairly, and track every detail with your friends.
Organizing a group purchase with friends for fashion, gadgets, or any online haul can quickly become chaotic. Joyagoo’s dedicated spreadsheet tool
Getting Started: Your Central Command Center
Access the pre-formatted Joyagoo spreadsheet template. This will be your group's single source of truth. Share edit access with all participants to ensure real-time collaboration and visibility.
Step 2: Assigning Parcels & Tracking
As orders are placed and tracking numbers arrive, assign them to the relevant buyers in the spreadsheet. Create columns for:
- Tracking Number
- Carrier
- Assigned To (Buyer's Name)
- Status (Ordered, Shipped, Received)
This eliminates the "has my parcel arrived?" confusion and provides everyone with a clear delivery timeline.
Step 3: Managing Multiple Buyers' Details Securely
Consolidate essential information in one secure tab. Use separate sections for:
- Contact Info:
- Shipping Addresses:
- Payment Status:
- Shipping Addresses:
This centralized log saves you from searching through countless chat messages.
Best Practices for Flawless Execution
Color-Coding is Key
Use cell colors to indicate status: yellow for ordered, green for shipped, blue for paid. Visual cues make the spreadsheet instantly understandable.
Set Clear Deadlines
Add columns for "Order Commitment Deadline" and "Payment Due Date." This keeps the group on schedule and holds everyone accountable.
Regular Updates
Appoint one main organizer to update the sheet consistently after any major step. Communication is powered by shared, current data.