Track Every Modification for Accurate Delivery Cost Calculation
Why Precise Tracking is Essential
In international shipping and fulfillment, the final package weight and dimensions directly determine your freight costs. A simple repack, consolidation of multiple items, or a slight weight adjustment can alter your final invoice. The OrientDig Spreadsheet
Step-by-Step Guide to Logging Requests
Follow this process to maintain a clear and actionable record of all packaging changes.
1. Identify the Request Type
Start by marking the specific operation in the dedicated column. Use these standard codes for clarity:
REPACK: Item requires a new box or protective packaging.CONSOLIDATE: Multiple items from separate orders are to be shipped together in one package.WEIGHT_UPDATE: The physical weight of the item has been measured and differs from the initial estimate.
2. Enter Detailed Information
For each request, fill in the corresponding cells to provide complete context:
| Column Header | Description & Example |
|---|---|
| Order/Item ID | The unique identifier. E.g., ORD-7842-A |
| Request Type | Use the codes above. E.g., CONSOLIDATE |
| New Dimensions (LxWxH) | Updated size in cm. E.g., 30x20x15 |
| New Weight (kg) | Updated weight in kilograms. E.g., 2.7 |
| Notes/Reason | Brief explanation. E.g., "Repacked with added cushioning" or "Consolidated orders #A & #B" |
| Date Logged | Date of entry (YYYY-MM-DD). |
| Status | Pending, Completed, Cancelled |
3. Update and Verify for Calculation
Once a request is Completed, ensure the new weight and dimensions are the primary figures used in your shipping cost formulas. The spreadsheet should automatically reference these updated values in your cost calculation columns.
Best Practices for Accurate Cost Management
- Immediate Logging:
- Standardized Notes:
- Regular Review:Pending
- Formula Audit:
- Standardized Notes:
Conclusion
By systematically recording every repack, consolidation, and weight change