Organizing a large, multi-order international haul can quickly become chaotic. Between tracking various order statuses, monitoring warehouse storage times, and calculating final shipping costs, managing dozens of items is a complex task. The VigorBuy Spreadsheet
Without a central system, you risk overpaying for storage, missing consolidation deadlines, or losing track of items. The VigorBuy Spreadsheet provides a single source of truth for your entire haul, enabling you to: Create a new spreadsheet with the following core columns. This structure is your foundation. Before you buy, list all desired items in the spreadsheet. Research and enter estimated weights. This pre-planning helps you group items from the same stores to save on domestic shipping and forecast final international shipping costs. As you place orders, fill in the Order #, Price, and Order Date. Once VigorBuy provides a tracking number and, later, a Warehouse Arrival Date, update these immediately. Change the Status column accordingly. Use the Notes section to record QC observations. This is where the spreadsheet pays for itself. Sort by Warehouse Arrival Date
Filter by Status = "Arrived at Warehouse". Use the logged Weight to estimate total parcel weight and compare international shipping lines (e.g., SAL, EMS, DHL) on the VigorBuy platform. Make a cost-effective decision on what to ship together. Once you submit for consolidation and pay for international shipping, update the Status for those items to "Shipped Internationally" and add the international tracking number. Keep the spreadsheet archived until the parcel arrives for future reference. The VigorBuy Spreadsheet transforms multi-order hauls from a stressful guessing game into a streamlined, data-driven process. By diligently tracking order status, storage time, and shipping weight, you gain complete control, avoid unexpected fees, and ensure your consolidation is as efficient and economical as possible. Start your next haul with a blank spreadsheet and experience the difference organization makes.Why a Spreadsheet is Essential for Multi-Order Hauls
Setting Up Your VigorBuy Tracking Spreadsheet
Column Header
Purpose & Data to Enter
Item Name/Link
Product description and direct link for easy re-ordering.
Store/Seller
Track which Taobao, Tmall, or Weidian store the item is from.
Order # & Tracking #
Log the order number from the seller and the domestic logistics tracking number to your agent's warehouse.
Price (¥)
Item cost in Chinese Yuan. Use this to calculate total haul value.
Order Date
Date you placed the order with the seller.
Warehouse Arrival Date
Crucial:
Status
Use statuses like Ordered, Shipped, Arrived at Warehouse, QC Photos Received, Stored, Consolidated, Shipped Internationally.
Weight (g) & Dimensions
Once the item arrives, log the weight and size provided by the warehouse. This is vital for shipping estimates.
Notes/QC
Add notes from Quality Control photos, like "logo crooked" or "color matches."
The Step-by-Step Planning & Tracking Workflow
Phase 1: Planning & Ordering
Phase 2: Active Tracking & QC
Phase 3: Consolidation Decision
Phase 4: Final Shipment & Archive
Pro Tips for Advanced Management
Conclusion: Ship Smarter, Not Harder
Master Your Hauls: How to Plan Multi-Order Purchases with the VigorBuy Spreadsheet
2026-01-03