Achieve full supply chain visibility by systematically recording all logistics updates in your master spreadsheet.
In international shipping, losing track of a parcel is not an option. With GTBuy Shipping, you move from passive waiting to proactive management. This guide details how to monitor each transit stage and centralize the data for complete oversight.
The Four Critical Tracking Stages
Stage 1: Warehouse Processing
Key Statuses:
Your journey begins here. Log the initial scan date and the assigned tracking number into your spreadsheet immediately. This is your data baseline.
Stage 2: Departure & International Transit
Key Statuses:
Monitor for customs clearance confirmation—a major milestone. Record the carrier (e.g., aircraft/vessel name) and departure timestamps.
Stage 3: Arrival & Import Clearance
Key Statuses:
Potential delays often occur here. Diligently log any "Held for Inspection" notices and subsequent clearance dates.
Stage 4: Last-Mile Delivery
Key Statuses:
The final phase. Note the handoff to the local postal service (e.g., USPS, Royal Mail) and set up final notifications.
Building Your Master Logistics Spreadsheet
A structured spreadsheet is your control center. Here is a recommended column structure:
| Column | Purpose | Example Entry |
|---|---|---|
| Tracking # | Primary reference number | GTB123456789XYZ |
| Origin/Destination | Route clarity | CN - US |
| Status | Latest update from tracker | Cleared Import Customs |
| Location | Facility/City/Country | LOS ANGELES, CA |
| Date & Time (UTC) | Standardized timestamp | 2023-11-05 14:30 |
| Notes/Action | Exceptions or next steps | Requires signature on delivery |
Pro Tip:
Best Practices for Unbroken Visibility
- Sync Regularly:
- Verify Carrier Links:
- Flag Exceptions Immediately:48 hours, flag the row and contact GTBuy support.
- Archive Data:
- Verify Carrier Links: