1. Core Order Information (The Foundation)
Start with these essential columns to identify every order uniquely.
- Order ID / PO Number
- Supplier Name
- Product Description & SKU
- Order Date
- Quantity Ordered
PinguBuy: Unify QC, Cost & Delivery in One Master Sheet
2026-01-04
Transform scattered order data into a single source of truth for smarter decisions.
The Challenge of Fragmented Data
Managing overseas purchases means juggling multiple data points: Quality Control (QC) reportscost breakdownsdelivery updates
The Solution: Your Unified Order Dashboard
By consolidating all information into one structured spreadsheet, you create a powerful command center for your purchasing operations. Here’s how to structure your master sheet.
2. Integrate Quality Control (QC) Data
Add columns to quantify quality, turning subjective notes into trackable metrics.
- QC Date & Inspector
- QC Result
- Major Defects Found
- QC Photos Link
- Action Taken
3. Consolidate Total Cost Analysis
Move beyond unit price to understand the real
4. Streamline Shipping & Delivery Tracking
Bring all logistics updates into the timeline for instant visibility.
- Dispatch Date
- Courier & Tracking #
- Estimated Delivery Date
- Actual Delivery Date
- Shipping Status
Making Data Work For You: Analysis & Automation
With all data unified, leverage simple spreadsheet tools to gain instant insights.
Instant Analytics with Filters & Pivot Tables
- Filter by Supplier
- Use a Pivot Table to analyze average delivery time
- Sort by Cost Per Unit
- Use a Pivot Table to analyze average delivery time
Automate for Effortless Updates
- Use conditional formatting
- Create data validation drop-downs
- Build summary charts
- Create data validation drop-downs
Key Benefits of a Unified Spreadsheet
Informed Supplier Negotiation
Confront suppliers with clear data on past QC issues or cost overruns to secure better terms.
Accurate Forecasting
Predict true landed costs and delivery timelines for new orders based on historical data.
Rapid Problem-Solving
Instantly cross-reference cost, quality, and shipping data to diagnose supply chain bottlenecks.
Effortless Reporting
Generate reports for management in minutes, not hours, with all data already linked and calculated.
Start Streamlining Today
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Master your data, master your supply chain.