Managing international shipments can be a complex task. VigorBuy's spreadsheet functionality, when structured with separate regional tabs, transforms into a powerful hub for efficient customs and logistics tracking. Here’s how to organize a master spreadsheet for US, EU, and Asia shipments.
The Core Structure: A Workbook for the World
Instead of maintaining multiple files, consolidate your operation into one VigorBuy workbook. The key is to use dedicated worksheet tabs
Building Consistent Columns per Region
Each regional tab should follow a standardized column structure
Column Header
Purpose
Order_IDUnique tracking number
HS_CodeRegion-specific harmonized system code for customs
Customs_Statuse.g., Cleared, Held, Pending
Local_CourierIn-country delivery partner
Estimated_DutyCalculated import taxes
Regional Customization for Efficiency
US_Shipments Tab
Add columns for FCCFDA detailsIOR
EU_Shipments Tab
Include EORI number, INTRA
Asia_Shipments Tab
Adapt for varied regulations. Highlight Certificate of OriginCRC, and Japan's ID
Leveraging a Summary Dashboard
Create a Use cell linkingpivot tables
Summary_Dashboard
Best Practices for Maintenance
To ensure ongoing efficiency:
- Freeze Header Rows:
- Use Data Validation:
- Color-Code by Status:
- Regular Archiving:
- Use Data Validation: