Maintaining accurate records is key to a successful haul. This guide explains how to document your QC photos and seller information in your PinguBuy spreadsheet to ensure every item matches your requested links.
Why This Step is Crucial
Keeping a systematic log directly in your spreadsheet serves two vital purposes:
- Photo Evidence:
- Order Verification:
The Recording Process: Step-by-Step
Step 1: Prepare Your Spreadsheet Columns
Ensure your shared tracking spreadsheet (e.g., Google Sheets) has dedicated columns for this data. Recommended columns include:
| Column Header | Purpose |
|---|---|
| Item Name / Description | The product name from your link. |
| Original Purchase Link | The exact URL you provided to PinguBuy. |
| Seller Name / Store | The seller's name on the platform (e.g., Taobao store name). |
| QC Photo Links | Links to the quality control photos provided by PinguBuy. |
| Notes / Status | Space to note "GL" (Green Light) or "RL" (Red Light), or any discrepancies. |
Step 2: Access QC Photos in Your PinguBuy Account
Log into your PinguBuy account. Navigate to 'My Warehouse'. Find the item for which you have received QC photos. Click to view the detailed photos of your item in the warehouse.
Step 3: Copy the Photo Links and Seller Info
- QC Photos:'Copy image address''Copy link'. Paste each link into the corresponding QC Photo Links
- Seller Information:seller/store name
Step 4: Perform the Visual Match & Update Status
With the QC photo open and your original product link open side-by-side, carefully compare:
- Design, logos, and tags.
- Color accuracy.
- Key features and accessories.
In your spreadsheet's Notes / Status"GL""RL"
Best Practices & Tips
- Update Immediately:
- Use Hyperlinks:
- Be Thorough:
- Communicate Clearly:
- Use Hyperlinks: