A systematic record of your purchased items before shipping
Documenting visual evidence and specifications serves a critical purpose:
Your purchasing agent will typically send you a set of QC photos. These should include:
Action:
Navigate to the row for the specific item in your tracking spreadsheet. Update the following columns:
| Spreadsheet Column | What to Record | Example Entry |
|---|---|---|
| QC Photo Link | Upload photos to a cloud service (e.g., Google Drive, Imgur) and paste the shareable link
https://drive.google.com/.../QC_Order12345 | |
| QC Status | Mark: Approved, Rejected, or Pending Review. | Approved |
| Product Details Verification | Note if specific details (measurements, material, logo) match the order. Be concise. | "Color matches, logo placement correct, size tag verified." |
| QC Notes / Issues | Document any discrepancies, damage, or questions for the agent. If none, write "None" or "All good." | "Minor stitching imperfection on inner lining - approved as is." OR "None." | QC Date | Record the date you reviewed and approved/rejected the item. | 2023-10-26 |
Based on your findings:
Always reference your spreadsheet row or order number in communication.
Taking 5 minutes to document QC can save you weeks of hassle and significant costs in return shipping.
