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KAKOBUY: How to Use Conditional Formatting to Flag Delayed Shipments

2026-01-07

For any e-commerce operation like KAKOBUY, monitoring shipment timelines is critical for customer satisfaction and operational efficiency. Conditional Formatting in spreadsheet tools like Microsoft Excel or Google Sheets is a powerful, visual way to instantly highlight parcels that have exceeded their expected delivery dates, allowing your team to proactively identify and resolve issues.

Step-by-Step Implementation Guide

Follow these steps to create a dynamic "delayed shipment" flagging system for your KAKOBUY order log.

Step 1: Structure Your Data

Ensure your shipment data has at least these core columns:

Order ID:
Expected Delivery Date:
Actual Delivery Date (or Status):
Days Overdue:

Step 2: Create a "Days Overdue" Calculation Column

Add a new column to calculate the delay. In a cell (e.g., D2), use a formula like this:

=IF(ISBLANK(C2), MAX(0, TODAY() - B2), "")

This formula checks if the "Actual Delivery Date" (C2) is empty. If it is, it calculates the difference between today's date and the "Expected Delivery Date" (B2), returning zero or a positive number of days late. If the package is delivered, the cell remains blank.

Step 3: Apply Conditional Formatting

Now, visually flag the delays:

Select the range in your "Days Overdue" column.

Navigate to Format Conditional FormattingHome Conditional Formatting
Create a New Rule
Set the format rule: "Greater than" 0.

Choose a bold format, like a red fill
Click Apply.

Step 4: Format the Entire Row (Advanced)

For greater visibility, highlight the entire row of a delayed order:

Select your entire data range (e.g., A2:E100).

Create a new Conditional Formatting rule using a custom formula.

In Google Sheets, use: =$D2>0
In Excel, use: =$D2>0
Choose a subtle highlight, like a light red fill for the entire row.

Best Practices for KAKOBUY Color Code Severity: Keep Data Updated:TODAY() Combine with Filters: Automate Data Input: Conclusion By leveraging Conditional Formatting to flag delayed shipments, KAKOBUY can transform a static spreadsheet into a dynamic, real-time monitoring dashboard. This simple yet powerful technique empowers your logistics and customer service teams to quickly identify problems, communicate proactively with customers, and improve overall delivery performance, directly enhancing brand trust and loyalty.