Shipping packages internationally requires careful planning. Proactive steps can significantly reduce the risk of damage and streamline the claims process if issues arise. Here’s your essential guide.
1. The Golden Rule: Robust Packaging
Invest in high-quality materials. Use a new, double-walled box for fragile items. Ensure there is at least 2 inches of cushioning material (like bubble wrap or packing peanuts) on all sides between your item and the box. Fill all empty spaces to prevent shifting.
- Use the Right Box:
- Seal Properly:
- Waterproofing:
- Seal Properly:
2. Document Everything: Your Shield Against Claims
Thorough documentation is your most powerful tool for disputing loss or damage claims with carriers or logistics providers like BBDBuy.
Critical Step: Save to Your Spreadsheet
Immediately save detailed packaging photos and inspection details in your shipping spreadsheet. This creates a time-stamped, indisputable record of the item's condition before dispatch.
What to Document:
- Photos:
- The item itself before wrapping.
- Each layer of cushioning/packaging.
- The fully sealed, labeled box from all sides.
- Close-ups of any existing minor flaws (for your own records).
3. Label Clearly and Correctly
Ensure the shipping label is clear, smudge-proof, and securely attached in a plastic label pouch or with clear tape over the entire label. Place a duplicate label inside
4. Choose the Right Service & Declare Value
Select a shipping service appropriate for your item's value, fragility, and delivery timeline. For high-value items, always opt for tracked and insured services. Accurately declare the item's value for insurance purposes—this is often required for claim eligibility.
Conclusion: Prevention & Proof Are Key
Preventing transit damage is a combination of excellent packagingmeticulous documentation. By building a strong package and systematically saving packaging evidence—especially storing all photos and inspection notes in your central shipping spreadsheet—you create an undeniable record. This practice not only helps you perfect your packing techniques but also provides essential proof to efficiently resolve any loss or damage claims, protecting your investments and business interests.
Happy and safe shipping with BBDBuy!