Gaining end-to-end visibility from purchase to delivery is crucial for successful sourcing. The BBDBuy tracking spreadsheet is your centralized command center for quality control and logistics. Here’s how to use it effectively.
The BBDBuy Tracking Spreadsheet: Structure & Purpose
This dynamic document consolidates all order information, moving from a procurement checklistQC reportshipping log. Its core strength lies in linking inspection data directly to shipping milestones.
Step-by-Step Tracking Process
Phase 1: Recording Inspection & QC Results
Upon receiving inspection photos or reports from your agent, immediately update the spreadsheet:
- QC Status:
- Detailed Notes:
- Photo Links:
- Parcel Weight/Dimensions:exact gross weight
- QC Date:
- Detailed Notes:
Phase 2: Logging Shipping Milestones
Once the parcel is dispatched, shift focus to the shipping columns:
- Carrier & Tracking #:
- Departure Date:
- Customs Clearance:
- In-Transit Updates:
- Final Delivery:actual delivery date
- Departure Date:
Achieving Complete Visibility
Real-Time Progress Snapshot
A single glance shows which orders are in QC, in transit, or delivered.
Informed Decision Making
Historical weight and cost data help forecast expenses for future orders.
Dispute Resolution & Proof
Detailed QC records and tracking logs provide evidence if issues arise with sellers or carriers.
Streamlined Communication
Share specific spreadsheet rows with your agent to quickly address queries about a particular order.
Pro Tips for Optimal Use
- Color Code Cells:
- Freeze Header Rows:
- Set Date Formats:
- Enable Notifications:
- Maintain a Log Tab:
- Freeze Header Rows: