Streamline your verification process for a flawless customer experience.
For USFANS agents and shoppers, maintaining meticulous Quality Control (QC) records is the final, critical checkpoint. It's the process that verifies product authenticity and confirms accuracybefore
Why Detailed QC Records Are Essential
- Authenticity Verification:
- Accuracy Check:
- Dispute Resolution:
- Shipping Confidence:
- Accuracy Check:
How to Record QC Data in Your Spreadsheet: A Step-by-Step Guide
Step 1: Preparation – Structure Your Spreadsheet
Ensure your main order spreadsheet has dedicated columns for QC tracking. Essential columns include:
| Column Header | Purpose |
|---|---|
Item Link / W2C |
The original product link ("Where to Cop"). |
QC Photos (Album Link) |
A hyperlink to the full set of QC photos. |
QC Status |
E.g., Pending, Received, Approved, RL (Red Light). |
QC Notes |
Any observations about flaws or approval reasons. |
Step 2: Uploading and Linking QC Photos
- When your agent provides QC photos, save them to a reliable cloud service (e.g., Google Drive, Imgur).
- Organize photos by order number or item SKU in clearly named folders or albums.
- Generate a shareable link
- Paste this linkQC Photos (Album Link)
Tip:
Step 3: Recording the Original Item Link
The Item Link
Step 4: Updating Status and Adding Notes
After review, immediately update the QC StatusQC NotesExample Approved:Example Rejected:
Best Practices for USFANS QC Management
Consistency is Key
Use the same process and column format for every single item, without exception.
Timestamp & Verify
Note the date QC was received and reviewed. Verify warehouse background in photos for authenticity.
Communicate Clearly
If you Red Light (RL) an item, paste your specific QC notes when communicating with your agent.
Regular Backups
Keep a backup of your spreadsheet. Your QC log is a valuable transaction history.