A practical guide to using parcel data and route averages for accurate shipping expense predictions.
Importing goods from China to Latin America (LATAM) involves complex logistics, with freight costs being a primary variable. The HubBuyCN Freight Forecast Spreadsheet
The Core Concept: Data-Driven Estimation
Traditional shipping quotes are reactive, often received after packaging. Our method promotes proactive planning. The principle is straightforward:
(Total Parcel Weight) × (Average Price per kg/m³ for Route) + Fixed Fees = Forecasted Freight Cost
This formula shifts logistics from an unpredictable cost to a budgetable line item.
Building Your Forecast Spreadsheet
Structure a simple but effective tool using the following columns:
| Spreadsheet Column | Data to Input | Purpose & Source |
|---|---|---|
| Item/Supplier | Product description or factory name. | Identifies the source and consolidates items. |
| Estimated Weight (kg) | Weight per item or carton from supplier specs. | The primary variable for cost calculation. Use volumetric weight if applicable. |
| Destination Country/City | e.g., São Paulo, Brazil; Mexico City, Mexico. | Determines the shipping route and applicable rate. |
| Avg. Route Price (USD/kg) | Your compiled average rate (e.g., $4.25/kg to Chile). | The multiplier. Sourced from forwarder quotes or HubBuyCN market data. |
| Calculated Freight | Formula: =Weight × Avg. Route Price |
Shows the core sea/air freight cost per line item. |
| Fixed Fees Estimate | Customs clearance, port fees, local trucking (e.g., $120). | Covers route-specific, non-weight-based charges. |
| Total Forecasted Cost | Formula: =Calculated Freight + Fixed Fees |
The final, advance forecast for the shipment line. |
How to Use the Spreadsheet: A Step-by-Step Process
- Gather Product Data:
- Establish Your Route Averages:
- Input Shipment Details:
- Run the Calculation:
- Compare & Refine:
- Establish Your Route Averages:
Key Benefits for LATAM Importers
- Budget Accuracy:
- Supplier Negotiation Power:
- Scenario Planning:
- Performance Tracking:
- Supplier Negotiation Power: