CNFANS Spreadsheet: How to Track Multiple QC Checkpoints Per Order
Ensure every step is logged from warehouse receipt to shipping completion.
In the world of e-commerce fulfillment and supply chain management, visibility is everything. For businesses using CNFANS for order processing, maintaining a detailed and organized log of Quality Control (QC) steps is crucial for accuracy, accountability, and customer satisfaction. This guide explains how to effectively use the CNFANS Spreadsheet
The Core Concept: One Order, Multiple Checkpoints
A single order doesn't have just one "QC Passed" moment. It undergoes several critical inspections at different stages. The CNFANS Spreadsheet method structures this process by defining clear checkpoints, ensuring nothing is missed.
Key QC Checkpoints to Track Per Order
Your spreadsheet should have columns dedicated to logging the status and details for each of these stages:
| Checkpoint # | Stage Name | What to Log & Verify | Status Column Example |
|---|---|---|---|
| CP1 | Warehouse Receipt & Initial Inspection | Date/time of receipt, shipment ID, outer package condition, quantity of cartons received vs. expected. | Initial_Receipt_Status |
| CP2 | Product Quantity & SKU Verification | Actual item count per SKU matches packing list. Verification of correct product variants (size, color, model). | SKU_Match_Status |
| CP3 | Product Quality & Functionality Check | Inspection for defects, damage, functionality test, aesthetic flaws. Detailed notes and photo links for any issues. | Quality_Status |
| CP4 | Pre-Packaging Verification | Confirm correct items are grouped for the specific order. Check personalized items or special instructions. | PrePack_Verified_By |
| CP5 | Final Packaging & Shipping Compliance | Check packaging quality, labeling accuracy (address, shipping method), weight verification, and carrier pickup scan. | Shipping_Status |
Implementing the Tracking System
1. Spreadsheet Structure:
Create a master sheet (or integrate within your CNFANS data export) with columns for: Order ID, Customer Info, followed by the status columns for each checkpoint (CP1 to CP5). Include columns for Inspector Name, Check Timestamp, and Issue Notes/Photo Link
Use the CNFANS order ID as the unique key. As an order moves physically through your warehouse, update the corresponding row in the spreadsheet in real-time. This can be a manual update or partially automated via barcode scans linked to a cloud-based sheet (like Google Sheets). Use conditional formatting. For example:
2. Integration with CNFANS Workflow:
3. Visual Status Indicators:
This gives a quick, at-a-glance overview of all orders' progress.
4. Centralized Documentation:
The spreadsheet becomes a central log. Any dispute or query about an order can be resolved instantly by referring to the logged data for each checkpoint: who checked it, when, and what they observed.
Benefits of This Method
- End-to-End Accountability:
- Proactive Issue Resolution:
- Data-Driven Process Improvement:
- Enhanced Customer Trust:
- Streamlined Operations:
- Proactive Issue Resolution: