A unified system to combine, track, and manage items from different sellers efficiently.
Ordering from multiple sellers on platforms like Taobao, Weidian, or AliExpress can quickly become chaotic. Tracking individual items, their costs, quality control (QC) photos, and shipping status across various conversations and bookmarks is a recipe for confusion and errors. The BBDBuy Spreadsheet Method
Why Use a Centralized Spreadsheet?
Managing orders in separate threads or notes leads to:
- Fragmented Information:
- Difficulty in Cost Calculation:
- QC Photo Chaos:
- Shipping Blind Spots:
- Difficulty in Cost Calculation:
A unified BBDBuy spreadsheet solves these problems by being your single source of truth.
How to Structure Your BBDBuy Spreadsheet
Create a new spreadsheet (Google Sheets or Excel) with the following core columns:
| Column Header | Purpose & Data to Record |
|---|---|
| Item # / ID | Unique identifier for each item (e.g., BB-001). |
| Item Name & Description | Detailed product name, color, size, specifics. |
| Seller Name / Store | Seller's shop name or platform username. |
| Item Price (¥) | Original product cost in local currency. |
| Domestic Shipping (¥) | Shipping fee from seller to agent's warehouse. |
| Agent Cost / Fees (¥) | Any service fees charged by your agent (BBDBuy). |
| Item Total Cost (¥) | Calculated total: Price + Domestic Shipping + Fees. |
| QC Photos Link | Hyperlink to the agent's QC photos for this specific item. |
| Domestic Tracking # | Tracking number for the parcel to the agent's warehouse. |
| Warehouse Arrival Date | Date the agent confirmed receipt and storage. |
| International Shipment | Final parcel ID that includes this item. |
| Status | Dropdown: Ordered, Arrived at Warehouse, Shipped Internationally, Delivered. |
| Notes | Space for special instructions, concerns, or issues. |
The Management Workflow
1. Order Placement
When you order an item, immediately add a new row to your spreadsheet. Fill in all known details: Item ID, Description, Seller, and Price. This becomes your "Pending" list.
2. Tracking & QC Phase
Once the seller ships, update the Domestic Tracking #. When BBDBuy receives the item and uploads QC photos, paste the QC Photos LinkWarehouse Arrival Date
3. Consolidation & International Shipping
Select items from different sellers (rows) to ship together in one international parcel. Group them by adding the same International Shipment
4. Final Tracking & Archiving
Once your consolidated parcel ships, update the Status for all items in that group to "Shipped Internationally." You can also add the international tracking number to a dedicated area or a separate sheet for parcel tracking. Upon delivery, mark items as "Delivered."
Pro Tips for Maximum Efficiency
- Use Filter Views:
- Leverage Color Coding:
- Create a Summary Sheet:
- Hyperlink Everything:
- Share with Your Agent:
- Leverage Color Coding:
Take Control of Your Hauls
The BBDBuy Spreadsheet method transforms multi-seller purchasing from a stressful scramble into a manageable, data-driven process. By investing a few minutes to log each item in a centralized document, you gain unparalleled visibility into your orders, ensure nothing gets lost, and create a valuable archive of your purchases. Start your master spreadsheet today and experience a new level of organization in your buying journey.