Smart documentation is your first line of defense in international shipping. Learn how a simple spreadsheet can save you from costly disputes.
The Challenge: Protecting Shipments Across Borders
International transit involves multiple carriers, customs checks, and handling points—each a potential point for loss or damage. When disputes arise, lack of evidence often leaves shippers unable to recover losses.
Core Strategy: Meticulous Digital Record-Keeping
The most effective, low-tech solution is to systematically store packaging proof and tracking data in a dedicated shipping spreadsheet. This creates an irrefutable audit trail.
Building Your Protection Spreadsheet: Key Data Points
- Shipment Identifier:
- Packaging Proof:File paths or links
- Comprehensive Tracking:all
- Documentation:
- Communication Log:
- Packaging Proof:File paths or links
Actionable Steps for USFANS Shippers
- Create Your Log:
- Document Pre-Shipment:
- Update Religiously:
- Archive Communications:
- Final Verification:
- Document Pre-Shipment:
Why This Method Works
Presenting a carrier with a chronological, fact-based log