Step 1: Data Extraction from Individual Accounts
Log into each KAKOBUY"Order History," "Transaction Log,""Purchase Records"
KAKOBUY_AccountA_Q3_2024.csv).
Streamlining Agency Operations: How to Merge Multiple KAKOBUY Accounts
2026-01-13
A Guide to Centralizing Purchase Logs into a Master Spreadsheet for Large-Scale Purchasing
The Challenge of Fragmented Data
Operating as an agency or large-scale buyer on KAKOBUYfragmented data. Having order histories, tracking information, and financial logs scattered across numerous accounts is inefficient and prone to errors when analyzing total spending, tracking trends, or managing inventory.
The solution is to systematically integrate data from these disparate KAKOBUY
The Integration Process: A Step-by-Step Overview
- Data Extraction: Export logs from each KAKOBUY account.
- Template Standardization: Create a unified master spreadsheet format.
- Data Consolidation: Merge the logs into the master sheet.
- Data Cleaning & Enrichment: Standardize and categorize the merged data.
- Automation & Maintenance: Implement processes for regular updates.
Detailed Implementation Steps
Step 2: Designing the Master Spreadsheet
Create a new Google Sheet or Excel workbook that will serve as your central hub. Define standardized column headers that encompass all data fields from your various exports. Consider adding agency-specific columns such as:
Client Code, Project Name, Cost Center, Internal Status.
Step 3: Consolidating the Data
Open each exported file and copy the raw data. Paste it into a dedicated "Raw Data" tab or directly into your master sheet, ensuring it aligns with your predefined columns. It is crucial to add an "Original Account" column
Step 4: Cleaning and Enriching the Dataset
With all data merged, begin the cleaning process:
- Standardize date formats and currency values.
- Use spreadsheet functions to remove duplicate entries (check unique Order IDs).
- Fill in the additional agency columns (Client Code, Project Name) based on the source account or product details.
- Create pivot tables or summaries to view spending by account, client, supplier, or time period.
Step 5: Automation and Ongoing Management
For regular updates, you can:
- Use simple scripts (like Google Apps Script) to semi-automate imports from CSV downloads.
- Designate a weekly or monthly routine where team members upload new logs from their respective accounts to a shared drive, followed by a manual data paste into the master sheet.
- Utilize spreadsheet formulas like
QUERYIMPORTRANGE
Key Benefits of a Unified Master Sheet
Enhanced Visibility & Control
Gain a holistic, real-time view of all purchasing activity across all accounts and clients.
Improved Analytics & Reporting
Easily analyze bulk purchase trends, supplier performance, and client-specific spending with pivot tables and charts.
Operational Efficiency
Dramatically reduce the time spent juggling multiple accounts to compile reports or calculate totals.
Better Financial Management
Accurate and consolidated data simplifies budgeting, reconciliation, and cost allocation to clients.
Conclusion
For agencies operating on KAKOBUY, integrating multiple accounts is not just a technical task—it's a strategic operational upgrade. By merging logs into a single master spreadsheet, you transform fragmented data into a powerful asset for decision-making, efficiency, and growth. Start by implementing a consistent manual process, then explore automation tools to further streamline your large-scale purchasing workflow.
Next Step: Audit your current KAKOBUY accounts, identify all data sources, and create your master spreadsheet template today.