Effective quality control (QC) is crucial for successful online sourcing. The BaseTao Spreadsheet
After receiving QC photos from your agent, follow these steps:
This method keeps your spreadsheet lightweight while preserving a visual record.
Create a consistent grading system to quantify quality. Suggested columns include:
| Column Header | Data to Record | Example Entry |
|---|---|---|
| QC Status | Final decision on the item. | Approved / Rejected / Pending Further Review |
| Quality Grade (1-5) | Subjective rating of craftsmanship. | 4 |
| Accuracy Grade (1-5) | Rating vs. product description/photos. | 5 (1:1 Match) |
| Defects Found | Concise list of identified issues. | Loose thread on inside seam; Stitching slightly uneven. |
The spreadsheet becomes a database for evaluating sellers and financial follow-up.
Quickly recall why an item was approved or rejected, which is invaluable for handling future disputes or repeat orders.
Filter and sort by seller performance to easily identify your most reliable partners for your next purchase.
Having all data in one place simplifies communication with your agent when discussing issues or requesting refunds.
Analyze trends in defects or seller issues to refine your sourcing criteria over time.
By diligently recording QC photos, inspection results, and refund notes in your BaseTao Spreadsheet, you transform it from a simple order tracker into a vital decision-making tool. This practice brings clarity to past orders and builds a foundation for more successful and efficient future purchases. Start implementing this system today to take greater control of your sourcing journey.
