Organizing a haul from multiple sellers on platforms like Pandabuy can quickly become chaotic. The PinguBuy Spreadsheet Method
When building a haul, you typically buy from different sellers, at different times, and with varying shipping options to the warehouse. Without a system, you lose track of: A unified spreadsheet turns this mess into a clear, actionable plan. Create a new spreadsheet (Google Sheets or Excel) with the following columns. This structure is key to efficiency. Before you even buy, fill in columns for Item #, Product Name, Seller, and Price. This creates a shopping list with a budget cap, preventing overspending. Once you place an order via Pandabuy, immediately paste the Pandabuy Order #Warehouse Status
When QC photos arrive, paste the link into your sheet. Inspect the photos and update the QC StatusGLRLNotes
Once all items are ReceivedGL, use the Weight
Use spreadsheet functions to auto-calculate totals. For example:
Why You Need a Consolidation Spreadsheet
Building Your PinguBuy Master Spreadsheet
Column Header
Purpose & What to Enter
Item #
Unique ID for each item (e.g., 001, 002).
Product Name / Description
Brief description (e.g., "Nike Dunk Low Grey Fog").
Seller / Store
Seller name or store link.
Price (¥)
Item cost in Chinese Yuan.
Domestic Shipping (¥)
Shipping cost from seller to Pandabuy warehouse.
Total Cost (¥)
Formula:
=Price + Domestic Shipping.
Pandabuy Order #
Paste the warehouse order number for tracking.
Warehouse Status
Dropdown: Ordered, Received, Stored.
QC Photos
Link to uploaded QC photos from Pandabuy.
QC Status
Dropdown: Pending, GL (Keep), RL (Exchange/Return).
Notes / Issues
Log any flaws, size discrepancies, or agent comments.
Weight (g)
Final weight from warehouse photos (for shipping calc).
How to Use the Spreadsheet Efficiently
1. Pre-Purchase Planning
2. Tracking Orders & Warehousing
3. Managing Quality Control (QC)
4. Consolidation & Final Shipping
Pro Tip: Advanced Automation
=SUM(F2:F50)Total Cost (¥)RL—for instant visual understanding.Benefits of the PinguBuy System
PinguBuy: Mastering Multi-Seller Hauls with the Spreadsheet Method
2026-01-14