LitBuy: Recording QC Photos and Order IDs in the Spreadsheet
2026-01-16
Accurate documentation is crucial for order fulfillment and quality control. This guide explains the standard procedure for recording Quality Control (QC) photos, Order IDs, inspection results, weights, and item details in the LitBuy master spreadsheet. Consistent adherence to this process maintains verifiable proof of accurate processing and resolves potential discrepancies.
Step-by-Step Recording Procedure
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Access the Master Spreadsheet:
- Enter Basic Order Identification:
- In the "Order ID"
- In the "Item SKU/Description"
- Document QC Inspection Results:
- In the "QC Result""Pass", "Fail", or note any specific condition (e.g., "Minor cover scratch").
- In the "QC Notes"
- Record Package Weight:"Actual Weight (kg)"
- Link QC Photographic Evidence:
- Upload the QC photos (front, back, sides, any damage) to the designated cloud storage folder named for the order ID.
- In the spreadsheet's "QC Photo Link"
- Final Verification & Status Update:
- Double-check all entered data for accuracy against the physical package and order details.
- Update the "Processing Status""QC Complete - Ready to Ship".
- Enter Basic Order Identification:
Best Practices for Accurate Documentation
- Immediacy:immediately
- Photo Clarity:
- Link Integrity:
- Detail-Oriented Notes:
- Consistency:
- Photo Clarity:
Why This Process Is Important
This documentation protocol serves as an indisputable audit trail. It:
- Provides Proof:
- Ensures Accountability:
- Facilitates Audits:
- Maintains Quality Standards:
- Ensures Accountability:
Conclusion: