HubBuyCN Spreadsheet: Mastering the Merge of Payment & QC Records
Achieve Full Supply Chain Visibility by Integrating Cost Data with Quality Inspections
In global sourcing, disconnected data is the root of costly errors and disputes. The HubBuyCN Spreadsheet
Why Merge Payment and QC Data?
Operating with isolated spreadsheets and fragmented photo albums leads to blind spots. Integrating these elements offers:
- End-to-End Transaction Clarity:
- Dispute Prevention & Resolution:
- Accuracy Verification:
- Informed Decision Making:
- Dispute Prevention & Resolution:
The HubBuyCN Merge Process: A Step-by-Step Guide
Step 1: Standardize Your Data Sources
Create two primary tabs in your HubBuyCN Spreadsheet:
- Payment & Cost Breakdown Tab:
- QC Inspection Records Tab:same
Step 2: Perform the Key Merge Using a Unique Identifier
Use the Order/PO NumberMaster Dashboard Tab, employ spreadsheet functions to merge data:
- Use
VLOOKUP,XLOOKUP, orINDEX-MATCH- The goal is one row per order line showing: SKU, Ordered Qty, Unit Cost, Total Paid, Inspected Qty, Defect Rate, QC Status, and Photo Link.
Step 3: Integrate Visual Evidence Directly
Hyperlink inspection photos directly into the merged dashboard for instant visual verification.
- Photo Naming Convention:[PO#]_[SKU]_[Date]_[Sample#].jpg
- In your dashboard, create a column titled "Visual QC Evidence" and hyperlink the filename to the stored photo in cloud storage (e.g., Google Drive, Dropbox).
- This creates a clickable link next to each merged line item, allowing instant confirmation of quality against cost.
Step 4: Analyze for Full Visibility
With merged data, your dashboard enables powerful analysis:
- Add calculated columns like “Cost per Passed Unit” (Total Paid / Passed Quantity).
- Use filters to instantly flag all orders where QC Status = "Failed" but Payment Status = "Completed"
- Create charts comparing defect rates across suppliers relative to their cost to identify true value.
Practical Application: Avoiding a Common Dispute
Scenario:
Action:
You click the photo link, view the defective samples, and share this single consolidated report
Conclusion: Embrace a Data-Driven Approach
The HubBuyCN Spreadsheetfull visibility—the most powerful tool for verifying accuracy, ensuring quality, and safeguarding your import business’s profitability.
Start merging today.