Managing cross-border e-commerce data across multiple logs is inefficient and prone to errors. The BBDBuy Spreadsheet solution consolidates your entire order journey into a single, powerful source of truth.
The Problem: Disconnected Data Silos
Typically, sellers use separate files:
- QC Logs:
- Payment Logs:
- Refund Logs:
- Payment Logs:
This fragmentation creates confusion, delays in reconciling costs, and makes tracing the status of any single order a time-consuming task.
The Solution: The BBDBuy Unified Master Sheet
Our integrated spreadsheet template is designed to merge these critical workflows seamlessly.
Key Features & Structure:
| Sheet/Module | Purpose | Key Data Points |
|---|---|---|
| Order Dashboard | Central overview of all orders. | Order ID, Supplier, Total Cost, QC Status, Payment Status, Refund Status, Net Profit. |
| QC & Inspection Module | Store all quality control data. | Inspection date, Pass/Fail, Issue descriptions, Photo links, Inspector notes. |
| Payment Tracker | Log all financial outflows. | Payment date, amount, method, recipient, invoice ID, and running balance. |
| Refund Manager | Track returns and recoveries. | Refund request date, reason, amount, status, and received date. |
How to Merge Your Logs: A Step-by-Step Guide
- Download the BBDBuy Template:
- Consolidate Order IDs:
- Import Data into Corresponding Modules:
- Establish Formulas & Links:
- Implement Data Validation:
- Consolidate Order IDs:
Benefits of a Unified Financial & Inspection System
Complete Traceability
Trace any order from payment through inspection to final refund in seconds, not minutes.
Accurate Profit Calculation
Automatically calculate true net profit by deducting refunds and factoring in QC failures directly from the linked data.
Informed Decision Making
Identify patterns—like frequent QC issues with a specific supplier or high refund rates for a product—at a glance.
Operational Efficiency
Eliminate the need to cross-reference three different files, saving time and reducing administrative overhead.
Streamline Your Process Today
By merging your QC, payment, and refund logs into the BBDBuy Master Spreadsheet, you transform scattered data into a clear, actionable, and traceable order management system. This is more than just a spreadsheet—it's the central command center for your sourcing business.
Consolidate your data. Clarify your process. Command your business.