In the world of sourcing, consistent quality is the cornerstone of success. The ItaoBuy platform provides the foundation, but a structured Quality-Control (QC) Log
Without systematic tracking, QC remains reactive. A well-designed log helps you: Create a new spreadsheet with the following core columns. This structure balances simplicity with powerful tracking capabilities. Once data accumulates, use your spreadsheet's pivot tables and charts to uncover patterns. Filter or create a summary table by Seller Name. Calculate the percentage of orders where QC Result
Analyze which sellers most frequently trigger a Recheck Requested?
Sort and filter the Defect Description
Your QC Log is not just an archive; it's a feedback loop for continuous improvement. By integrating this QC Log into your ItaoBuy workflow, you elevate quality control from a checkpoint to a strategic system. You'll not only catch problems but build a knowledge base that actively drives better purchasing decisions, stronger supplier relationships, and a more reputable business.Why a Structured QC Log is Essential
Building Your ItaoBuy QC Spreadsheet
Column Header
Purpose & Data Type
Example Entry
Order ID / PO #
Unique identifier from ItaoBuy. Links the QC result back to the specific purchase.
IB-2023-08-001
Seller Name
The supplier or factory name. Crucial for pattern analysis.
Guangzhou Precision Hardware Co.
Product Description / SKU
Brief detail or stock-keeping unit. Helps spot item-specific issues.
Stainless Steel Coffee Tamper - 58.5mm
QC Date
Date the inspection was performed. Tracks timelines and seasonality.
2023-10-26
Batch / Lot Number
If applicable. Essential for tracing issues to specific production runs.
Batch23Q4-A
QC Result
Use dropdowns: Pass, Fail, Pass with Notes.
Fail
Defect Description
Specific, concise notes on issues found (e.g., "scratch on finish 2cm", "weight 5g under spec").
12 units with misaligned logos; packaging damage on 3 units.
Recheck Requested?
Yes/No dropdown. Tracks if corrective action was required.
Yes
Recheck Result
Final status after re-inspection: Accepted, Rejected, Negotiated.
Accepted
QC Inspector Notes
General observations, photos, or communication notes with the seller.
Seller responsive; provided replacement units promptly.
From Data to Insight: Analyzing Your Log
1. Calculate Seller QC Pass Rates
2. Track Recheck Request Frequency
3. Identify Chronic Defect Types
Improving Future Buying Accuracy
ItaoBuy: Building Your Quality-Control Log Spreadsheet
2026-01-18