A step-by-step guide to save every inspection photo and date to verify item quality before shipment.
Why Photo Documentation is Essential
Proper photo documentation in your FishGoo spreadsheet creates a verifiable, timestamped quality record. It protects your business by providing clear evidence of an item's condition prior to shipment, reduces disputes with suppliers, and ensures consistent quality control standards for every order.
Step-by-Step Documentation Process
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Capture Comprehensive Photos:
- Organize and Rename Files:Order12345_RedWidget_DefectA_20241027.jpg).
- Upload to Cloud Storage:
- Log in the FishGoo Spreadsheet:
- Column A (Item SKU/Code):
- Column B (Inspection Date):
- Column C (Photo Folder Link):
- Column D (Inspector Notes):
- Column E (QC Status):
- Column B (Inspection Date):
- Verify and Lock the Record:
Best Practices for Effective Records
Consistency is Key
Use the same photo angles, lighting, and date card for every inspection to allow for easy comparison across different batches and suppliers.
Detail Defects Clearly
If a defect is found, take multiple photos: one overview showing its location, and several close-ups showing the issue in detail. Annotate if necessary.
Maintain a Master Folder
Structure your cloud storage with a main FishGoo QC Photos