Organizing a large international haul from multiple sellers can feel overwhelming. The PinguBuy Spreadsheet
Without a system, costs and packages quickly spiral out of control. A dedicated spreadsheet helps you: Start with a template (available from the PinguBuy community) or create your own in Google Sheets or Excel. A high-level overview. Include total spent, estimated international shipping cost, number of parcels, and key delivery date estimates. The heart of your haul. Log every item with columns for: Store Link, Item Name/Description, Quantity, Price (¥), Domestic Shipping (¥), PinguBuy Warehouse Weight, and PinguBuy Storage Photo Link. This tab is dedicated to your shipped packages. For each parcel, track: Parcel ID, Shipping Line, Cost, Declared Value, Tracking Number, PinguBuy Parcel Status, and Estimated Delivery Date. A dedicated space to sum domestic costs, international shipping, and any additional fees (insurance, reinforcement). Use formulas to auto-calculate totals. As you order, immediately log items in the Item Inventory
When you combine items into a parcel on the PinguBuy platform, create a new row in the Parcel Tracking
Regularly update the Parcel Tracking sheet with status changes. PinguBuy will provide tracking updates. Compare actual dates against your estimates to improve future timeline planning. The PinguBuy Spreadsheet transforms a complex, multi-step process into a manageable project. By diligently tracking every expense and timeline, you gain full control, avoid budget surprises, and can strategically plan large hauls across regions. Start your next haul with a spreadsheet—it's the simplest upgrade for a smarter shipping experience.Why Use a Tracking Spreadsheet?
Setting Up Your PinguBuy Spreadsheet
Core Sheets/Tabs to Create
The Efficient Tracking Workflow
1. Phase: Ordering & Warehousing
2. Phase: Parcel Submission
3. Phase: In-Transit & Delivery
Pro Tips for Advanced Management
Ship with Confidence
Mastering Large Hauls: A Guide to the PinguBuy Spreadsheet
2026-01-19