Combine purchase, QC, shipping, and refund data into one document for total traceability.
In the fast-paced world of e-commerce and product sourcing, losing track of an order's status, quality control issues, or shipping delays is not just an inconvenience—it's a profit leak. LitBuy Spreadsheet
The LitBuy system consolidates four critical pipelines into one interconnected framework:
This integration eliminates silos, providing a 360-degree view of every product's journey.
Create a master sheet with the following core columns for each order: Unique Order ID, Product Name/SKU, Supplier Name, Contact, Unit Cost, Quantity, Total Cost, Order Date, Expected QC Date, Payment Status. This is your command center.
Add adjacent columns or a linked sheet for quality control: QC Date, Inspector, Defect Count, Defect Rate (%), QC Status (Pass/Fail/Hold), Photo Link, Notes. Use conditional formatting to highlight failed items in red. Link QC status back to the order ID for seamless filtering.
Incorporate shipping fields: Shipping Agent, Tracking Number, Dispatch Date, Estimated Arrival, Actual Arrival, Customs Clearance Status, Final Warehouse Destination. Use hyperlinks for tracking numbers and formulas to calculate transit times. This turns your sheet into a live logistics dashboard.
Add a final module for after-sales: Customer/Channel, Return Request Date, Reason for Return, Refund Issued Date, Refund Amount, RMA Number, Final Disposition. This data is crucial for analyzing supplier reliability and product quality trends.
Leverage formulas (VLOOKUP, INDEX-MATCH), pivot tables, and filters to connect the modules. Create a summary dashboard at the top of your sheet that displays key metrics: Total Orders in Transit, Current QC Failure Rate, Pending Refunds Value, Average Cost Per Unit.
Instantly trace any issue—from a customer complaint back to the exact supplier batch and QC report.
Identify patterns: Are shipping delays from a specific agent? Are refunds high for a particular product variant?
Stop searching through emails and disparate files. All information lives in one, always-updated location.
Clear records set expectations with suppliers, logistics partners, and internal team members.
The LitBuy Spreadsheet system is more than just a file; it's a centralized command center for your entire product lifecycle. By integrating purchase, QC, shipping, and refund data into a single end-to-end tracking document, you build an unbreakable chain of custody. This unified approach not only saves time and prevents losses but also provides the strategic insights needed to optimize your operations and scale your business with confidence. Start building your complete tracking system today—your path to total traceability begins with a single spreadsheet.
