VigorBuy: Master Multi-Seller Order Management with the Power of Spreadsheets
Streamline your sourcing by consolidating products, costs, and logistics into one central command document.
Sourcing products from multiple sellers on platforms like 1688 or Taobao is powerful for variety and cost, but tracking the resulting data fragments can be a nightmare. The VigorBuy Spreadsheet Method
Why Use a Consolidated Spreadsheet?
Centralized Visibility
See all orders from different sellers in one location, eliminating constant tab-switching and search struggles.
Cost Accuracy
Calculate true total costs by aggregating product prices, domestic shipping, and international freight.
QC & Evidence Hub
Link pre-shipment quality check images directly to each product for easy verification before consolidation.
Shipping Orchestration
Track each seller's shipping status to your agent's warehouse and plan international shipping effectively.
Building Your VigorBuy Management Spreadsheet
Follow these columns to structure your master document (e.g., in Google Sheets or Excel):
| Section | Column Header | Purpose & Data to Record |
|---|---|---|
| Product Core | Seller Name/Store | The source of the item. Hyperlink to the product page. |
| Product Description & Link | Detailed item name, specifications, and a direct URL. | |
| Quantity & Unit Price | Number of units and the price per unit in CNY. | |
| Item Subtotal | Formula: =Quantity * Unit Price |
|
| Cost Breakdown | Domestic Shipping | Shipping fee from seller to your agent's warehouse in China. |
| Total Seller Cost | Formula: =Item Subtotal + Domestic Shipping. The cost for that specific order. |
|
| QC & Inspection | QC Image Folder Link | A hyperlink to a cloud folder (Google Drive, Imgur) containing pre-shipment photos/videos provided by the seller or agent. |
| QC Status | Dropdown: Pending, Approved, Rejected (with notes). | |
| Logistics Tracking | Domestic Tracking # | The Chinese courier tracking number to the warehouse. |
| Warehouse Received? | Dropdown: No, Yes, Partially. Confirms arrival for consolidation. | |
| Agent's Parcel ID | Once all items arrive, your agent assigns an ID for the international shipment. Link it here. | |
| Summary | Consolidated Total Cost | A master formula cell that SUMs all Total Seller Cost |
Efficient Workflow in Practice
- Populate:
- Document:
- Track:
- Consolidate & Ship:
- Analyze:Consolidated Total Cost
- Document: