Why This Documentation Matters
In the world of agent-assisted purchasing, meticulous record-keeping is not just organizational—it's your primary shield against disputes. Recording every Quality Control (QC) photo and its corresponding purchase link in your BBDBuy spreadsheet creates an indisputable chain of custody. This practice ensures accuracyprotects you from seller mismatches
Step-by-Step: Logging QC Photos & Links
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Prepare Your Spreadsheet Columns
Ensure your BBDBuy template has dedicated columns for:
Item Name,Purchase Link,QC Photo Album Link, andNotes. Consistency is key. -
Paste the Original Purchase Link
Immediately after ordering, paste the exact product URL from Taobao, Weidian, or your sourcing agent's platform into the
Purchase Link -
Upload and Link QC Photos
When your agent sends QC photos (usually in an online album), save them. Upload the images to a reliable cloud service (like Google Drive or Imgur) and create a shareable linkQC Photo Album Link
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Photo Documentation Best Practices:
- Ensure photos clearly show tags, logos, stitching, and any specific details you requested.
- Include photos of the item next to the provided measuring tape.
- Note any flaws directly in the
Notes
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Verify and Cross-Reference
Before authorizing shipment, actively compare
The Protection It Provides
This simple system transforms your spreadsheet from a list into a powerful audit log. If a seller ships the wrong item or disputes a return, you have immediate access to:
| Documentation | Resolves Disputes About |
|---|---|
| Purchase Link | The exact product specification and listing you agreed to buy. |
| QC Photo Link | The physical item that was actually presented by the warehouse before shipping. |
| Combined Record | Seller mismatch, bait-and-switch scams, or agent error. |
Final Checklist
For every item in your haul, ask: "Is my purchase link recorded? Are my QC photos securely linked and easily accessible?"
Pro Tip:=HYPERLINK("URL","Album")) to keep your spreadsheet clean and clickable for instant access during crucial discussions with your agent or seller.