A streamlined guide to link your payment details with product inspections, ensuring every order is purchased correctly and safely.
Why Merge Payment and QC Data?
In cross-border e-commerce and sourcing, accuracy and safety
Merging them creates a single source of truth, flagging discrepancies before
Step-by-Step Merge Process
Step 1: Prepare Your HubBuyCN Spreadsheet
Ensure your main tracking spreadsheet has the following columns:
| Order ID | Product Name | Payment Date | Transaction ID | Amount (CNY) | QC Photo Link | Status |
|---|---|---|---|---|---|---|
| #HB2024-001 | Wireless Earbuds | 2024-10-01 | TXN789012 | 350.00 | (Link to be added) | Paid |
Step 2: Gather & Organize Files
Collect two sets of files in a dedicated folder (e.g., Google Drive, Dropbox):
- Payment Logs:#HB2024-001_Payment.jpg).
- QC Photos:#HB2024-001_QC_1.jpg).
Step 3: Insert Hyperlinks
In the "QC Photo Link"HYPERLINK
For clarity, you can add a second column for the payment proof link.=HYPERLINK("https://drive.link/QC_HB2024-001", "View QC Photos")
Step 4: Verify and Flag
Systematically check each row. Does the product in the QC photos match the item described for that paid order? Update the Status
Step 5: Maintain & Audit
Update the spreadsheet in real-time. Use filters to view all items with "Discrepancy Found". Share the live sheet with your team or agent for transparent resolution.
Best Practices for Success
- Standardize Naming:OrderID_FileType_Number).
- Use Cloud Links:
- Version Control:
- Automate Where Possible:
- Version Control:
Conclusion
The HubBuyCN Spreadsheet