BaseTao: Mastering Large-Scale Order Management with the Spreadsheet Tool
Handling multiple purchases from platforms like Taobao can quickly become chaotic. For resellers, group buy organizers, or anyone making bulk purchases, the BaseTao Spreadsheet
The traditional method of juggling browser tabs, notepads, and screenshot folders is error-prone. The BaseTao Spreadsheet consolidates three critical pillars of order management: Within your BaseTao account, navigate to the "My Spreadsheet" or "Order Tools" section. BaseTao typically provides a pre-formatted template. Create a new spreadsheet for each distinct purchasing project or batch. As you place orders through your BaseTao agent, add each item as a new row. Essential columns to fill include: Once your items reach the BaseTao warehouse and QC photos are taken, you will receive a notification. In your spreadsheet: After approving QC, you'll submit parcels for international shipping. This is where the spreadsheet's power shines: Regularly update the spreadsheet. Use filter and sort functions to view all items in a specific parcel or all items awaiting QC. This living document now serves as a complete log for cost calculation, inventory forecasting, and customer updates if you are reselling. Every item's journey is documented, reducing confusion and customer service inquiries. Centralized data minimizes the risk of losing track of items or shipping the wrong goods. Visualizing all orders helps in optimizing parcel consolidation to save on shipping costs. Provides a clear reference point when communicating with your agent about specific orders. For maximum effectiveness, update your spreadsheet immediately
Ready to get organized?
The Core Advantage: All-in-One Tracking
How to Use the BaseTao Spreadsheet: A Step-by-Step Guide
Step 1: Access & Template
Step 2: Input Purchase Data
Column
Purpose
Item/Link
Paste the exact Taobao/Tmall product link. Use hyperlink text for clarity.
Specifications
Color, size, quantity, and unit price.
BaseTao Order #
The unique order ID from your agent for tracking within their system.
Status
E.g., Ordered, Arrived at Warehouse, QC Pending, etc.
Step 3: Integrate QC Photos
Step 4: Consolidate & Track Parcels
Step 5: Maintain & Analyze
Key Benefits for Organized Management
Absolute Transparency
Error Reduction
Informed Decision-Making
Streamlined Communication
Final Tips