The Challenge of Modern Storage Management
For e-commerce businesses using KAKOBUY's fulfillment services, efficiently managing inventory stored in third-party warehouses is crucial. Critical data points like inventory duration, accruing warehouse storage fees, and Quality Control (QC) status
The solution lies in creating a single source of truth by integrating warehouse data directly into a master KAKOBUY Spreadsheet.
Building Your Integrated KAKOBUY Storage Dashboard
A well-designed spreadsheet automates tracking and provides actionable insights. Here’s how to structure it.
1. Core Data Structure
Create a main worksheet with the following columns. This will be your central log.
| Column | Data Purpose | Source |
|---|---|---|
| SKU / Product ID | Unique identifier for your item. | Your Product Master List |
| Warehouse Inbound Date | The date the stock arrived at KAKOBUY's warehouse. | KAKOBUY Warehouse Report |
| Current Quantity | Units currently in storage. | KAKOBUY Inventory Report |
QC Status
| Tracks the inspection completion. |
KAKOBUY QC Report |
|
| QC Completion Date | Date when QC was finalized. | KAKOBUY QC Report | Storage Fee Rate | The monthly fee per unit or pallet. | KAKOBUY Fee Schedule |
2. Key Formulas for Automated Tracking
Use these formulas to add intelligence to your sheet. (Assume Warehouse Inbound Date is in column B, and today's date is calculated with TODAY()).
- Inventory Duration (Days):=TODAY() - [Inbound Date].
Calculates how many days each SKU has been in storage. - Current Monthly Fee Estimate:=[Current Quantity] * [Storage Fee Rate].
Shows the estimated fee accruing for the current period. - QC Status Flag:
Optimizing Storage Management with Insights
With integrated data, you can now make proactive decisions to reduce costs and improve efficiency.
Analyze and Act on Inventory Duration
Sort your data by Inventory Duration
Use the Current Monthly Fee Estimate
Filter the spreadsheet to show items with QC Status = "Passed". This creates an instant list of goods ready for sale or shipment, allowing your sales and logistics teams to act immediately, reducing the "dwell time" between QC and customer dispatch.Forecast and Control Warehouse Fees
Streamline Post-QC Operations
Maintaining Your System
For ongoing effectiveness:
- Schedule Regular Updates:
- Use PivotTables:
- Share Relevant Views:
- Use PivotTables:
Conclusion
Integrating KAKOBUY warehouse storage data into a centralized spreadsheet transforms raw data into a powerful management tool. By automatically tracking inventory duration, forecasting warehouse fees, and monitoring QC completion, you gain the clarity needed to optimize storage, reduce unnecessary costs, and accelerate fulfillment cycles. Start building your integrated dashboard today to take full control of your inventory management with KAKOBUY.