1. Total Spending
Use For a grand total, simply use SUMIFS
=SUMIFS(Amount_Range, Date_Range, ">="&Start_Date, Date_Range, "<="&End_Date, Status_Range, "<>Refunded")SUM
GTBuy: Generating Monthly Financial Reports
2026-02-22
A Step-by-Step Guide to Using Formulas & Filters for Clearer Financial Oversight
Why Monthly Reports Matter
Consistent monthly reporting in your GTBuy spreadsheet transforms raw transaction data into actionable financial insights. By summarizing total spending, refunds, and delivery metrics, you gain control over cash flow, identify trends, and make data-driven decisions.
Core Data Structure Setup
Organize your raw data in a sheet named Ensure all entries for the month are logged. This structure is the foundation for all summaries.Raw_Data
Key Formulas for Summarization
2. Refund Analysis
Track total refund amount and count to assess product or service issues.
=SUMIFS(Amount_Range, Status_Range, "Refunded", Date_Range, ">="&Start_Date, Date_Range, "<="&End_Date)
=COUNTIFS(Status_Range, "Refunded", Date_Range, ">="&Start_Date, Date_Range, "<="&End_Date)Calculate the refund rate: =Total_Refund_Amount / Total_Spending.
3. Delivery Efficiency
Measure timeliness by calculating the average delivery time (in days) for completed orders.
=AVERAGEIFS(Delivery_Date_Range - Order_Date_Range, Status_Range, "Delivered", Date_Range, ">="&Start_Date, Date_Range, "<="&End_Date)Use COUNTIFS
Using Filters for Dynamic Analysis
Apply spreadsheet filters (Data Filter) to your Combine filters with the formulas above (applied to the visible cells) for sub-category analysis.Raw_Data
Building the Dashboard
Create a separate Use named ranges
Report_Dashboard
Maintaining Clear Oversight
By systematically applying these formulas and filters