A Step-by-Step Guide to Using the VigorBuy Spreadsheet for a Secure Purchase
Purchasing through an agent requires organization and clear communication. The VigorBuy Spreadsheetthe most crucial step
Why This Step Is Non-Negotiable
Keeping visual and detailed evidence in the spreadsheet serves multiple key purposes:
- Verification:
- Quality Check:
- Dispute Resolution:
- Personal Reference:
- Quality Check:
Recording Information in the VigorBuy Spreadsheet
Step 1: Immediate Entry Upon Ordering
As soon as you place an order with your agent, fill in these columns in your spreadsheet:
| Column | What to Record |
|---|---|
| Product Link/Item # | The exact URL or product ID from the seller's page. |
| Product Description | A detailed description (e.g., "Men's Casual Jacket, Blue, Size L"). |
| Price & Quantity | The unit price and number ordered. |
| Specific Requests | Any special instructions for the agent or seller (e.g., "Please ask for no factory smell"). |
Step 2: Updating with QC Photos
When your agent notifies you that the item has arrived at their warehouse, they will send you QC Photos. This is your inspection window.
- Create a "QC Photos" Column:
- Upload & Link Photos:Do not rely on links from the agent's private storage, as they may expire.
- Insert Hyperlinks:
Step 3: The Inspection & Annotation Process
Simply linking photos isn't enough. You must actively review them.
- Open each QC photo and compare it meticulously to the seller's product photos.
- Check for:
- Color accuracy
- Logo/text correctness and placement
- Stitching quality and construction
- Presence of any stains, tears, or distortions
- Accuracy of the size tag against your order
- In the spreadsheet's "Notes/Status""Approved for Shipment," "Rejected - Request Exchange,""Rejected - Request Refund."
- If you reject an item, provide a concise reason next to the photo links (e.g., "Logo is misspelled, see Photo 3").
Step 4: Final Verification Before Shipping
Before you submit your parcel for international shipping:
- Do a final scan down your spreadsheet row for each item.
- Ensure every item has a "QC Photos" link and a clear "Approved" status.
- Confirm that the recorded details (size, color) in the spreadsheet match what you see in the QC photos.
- Only then, authorize your agent to proceed with packing and shipping.
Best Practices for Success
- Be Proactive:
- Be Thorough:
- Keep it Permanent:
- Communicate Clearly:
- Be Thorough: