How to Seamlessly Combine Product, Payment, and QC Data for Effortless Follow-ups & Refunds
Managing overseas purchases involves juggling a flood of information: product links, order numbers, payment receipts, and quality control (QC) photos. Keeping track across different platforms is time-consuming and prone to error. The LoveGoBuy Spreadsheet
The Problem: Scattered Purchase Information
Without a system, your data is typically fragmented:
- Product Data:
- Payment Data:
- QC Data:
- Payment Data:
This disorganization complicates everything—from checking order status to verifying charges and, crucially, processing refunds or exchanges.
The Solution: A Unified Spreadsheet
Create a single spreadsheet (using Google Sheets, Excel, or similar) with the following core columns:
| Column | Purpose | Essential Data to Include |
|---|---|---|
| Item & Link | Product Identification | Item description, color/size, direct store URL |
| Order & Payment | Financial Tracking | LoveGoBuy order number, amount paid, payment date, screenshot file name |
| QC & Status | Quality & Logistics | Link to QC photos, warehouse arrival date, notes on issues |
| Follow-up/Action | Management | Refund requests submitted, dates, customer service notes |
Key Benefits: Simplification at Every Step
Streamlined Follow-ups
Having the LoveGoBuy order number, payment proof, and item details side-by-side allows you to communicate with customer service efficiently. No more digging through emails or chat history.
Ironclad Refund Verification
When an item is flawed or incorrect, a refund requires evidence. Your spreadsheet links directly to the problematic QC photos and pairs them with the corresponding payment transaction—creating a flawless case.
Complete Financial Overview
Track totals spent, monitor pending refunds, and maintain a clear audit trail for all your purchases in one financial snapshot.
Time-Saving Centralization
One link opens your entire purchase history. It's the single source of truth for every order, saving hours of frustrated searching.
Pro Tips for Implementation
- Use Hyperlinks:
- Leverage Cloud Storage:
- Color-Code Rows:green for shipped, orange for awaiting QC, red for refund pending).
- Update in Real-Time:
- Leverage Cloud Storage: