Automate your logistics tracking to gain insights into parcels, costs, and delivery performance for your Brazil Line.
Why Monthly Shipping Reports Are Essential
For e-commerce sellers and importers using the HubBuyCN Brazil Line, efficiently tracking shipping data is key to managing costs and customer satisfaction. A consolidated monthly report helps you:
- Analyze total shipping volumes and expenditures.
- Monitor average delivery speed and identify delays.
- Benchmark performance month-over-month.
- Make data-driven decisions to optimize your supply chain.
Manually compiling this data is time-consuming. The HubBuyCN Spreadsheet method provides a structured, semi-automated solution.
Setting Up Your HubBuyCN Reporting Spreadsheet
The core of this system is a well-organized spreadsheet (using Google Sheets or Excel). Create the following column headers:
| Column Header | Data Description |
|---|---|
| Order ID | Unique HubBuyCN or platform order number. |
| Parcel Sent Date | Date the parcel was dispatched from the HubBuyCN warehouse. |
| Delivery Date | Date the parcel was confirmed delivered in Brazil. |
| Total Transit Days | Formula: =Delivery Date - Parcel Sent Date. |
| Shipping Cost (USD) | Cost paid for this shipment. |
| Parcel Weight (kg) | Weight of the parcel. |
| Status | e.g., Shipped, In Transit, Delivered. |
Tip: Always input data consistently. You can export base data from your HubBuyCN account dashboard and paste it into this master sheet.
Automating the Monthly Summary with Formulas
Create a separate "Monthly Report" tab within the same spreadsheet. Use these key formulas to pull and calculate data automatically from your master log:
1. Total Parcels Shipped
=COUNTIFS('MasterLog'!A:A, ">="&EOMONTH(TODAY(),-2)+1, 'MasterLog'!A:A, "<="&EOMONTH(TODAY(),-1))
This counts orders from the first to the last day of the previous month.
2. Total Shipping Costs
=SUMIFS('MasterLog'!E:E, 'MasterLog'!A:A, ">="&DATE(2024,1,1), 'MasterLog'!A:A, "<="&EOMONTH(DATE(2024,1,1),0))
Sums the cost column for a specified month (e.g., January 2024).
3. Average Delivery Speed
=AVERAGEIFS('MasterLog'!D:D, 'MasterLog'!D:D, ">0", 'MasterLog'!G:G, "Delivered")
Calculates the mean transit days only for delivered parcels.
4. Cost per Parcel
=Total_Cost / Total_Parcels
A simple division using the results from formulas 1 and 2.
Visualizing Your Data (Charts & Graphs)
Convert your summary data into charts for quick analysis:
- Trend Line:
- Pie Chart:
- Column Chart:
- Pie Chart:
Most spreadsheet software allows you to set these charts to update automatically as new data is added.
Pro Tips for Maintaining Your System
- Dedicate 15 minutes weekly
- Use data validation drop-downs for the "Status" column to ensure consistency.
- Protect your summary and formula cells to prevent accidental edits.
- At month-end, create a PDF snapshot of your "Monthly Report" tab for sharing and records.