Many savvy Kakobuy users create personalized versions of the community-sourced public spreadsheet. This guide will walk you through copying, securing, and updating your private sheet to prevent data loss and effectively track your favorite shops.
Step 1: Creating Your Private Copy
The first step is to make a safe, independent copy of the public Kakobuy Master Spreadsheet.
- Open the public spreadsheet link.
- Navigate to
File Make a Copy- Rename your new file (e.g., "My Kakobuy Favorites - [Your Name]").
- Choose a dedicated folder in your cloud drive (Google Drive, OneDrive, etc.) for organization.
Pro Tip:
Step 2: Securing and Organizing Your Data
Your private copy is a canvas. Structure it to suit your needs and protect your information.
- Adjust Viewing Permissions:PrivateOnly you
- Create a Custom "Favorites" Tab:
- Add Personal Columns:
- Use Data Validation:
- Create a Custom "Favorites" Tab:
Step 3: Establishing an Update Routine
The public master sheet evolves. To sync new public data without losing your personal notes, follow a careful update process.
- Create a Backup:File Make a Copy
- Identify New Data:
- Manual, Selective Integration:Do not simply copy-paste the entire public sheet over yours.
- Preserve Personal Data:
- Identify New Data:
Critical:
Best Practices for Long-Term Maintenance
- Schedule Regular Reviews
- Set a monthly reminder to check the public sheet for updates and refresh your private copy.
- Use Color Coding
- Apply background colors to rows or cells to visually categorize shops (e.g., by product type, reliability, or purchase intent).
- Enable Version History
- Cloud services like Google Sheets automatically save version history. Learn how to access it (
File Version history) to restore older versions if needed. - Consider a Simple Template
- If the public sheet becomes too large, you might create a lean template in your private copy with only the column headers you care about, pulling selective data manually.
By following this tutorial, you transform the static public Kakobuy Spreadsheet
Happy tracking and shopping!