How to Implement This Practice

1. Download Immediately After Payment

   Once your payment for an order on BaseTao is processed, do not close the page or simply rely on the order history. Navigate to the order details page and look for the "Invoice""Receipt"BT20231015-12345.pdf) is highly recommended.

2. Create and Maintain a Master Spreadsheet

   Use a spreadsheet program (like Google Sheets, Microsoft Excel, or similar) to create a master log. Essential columns to include are:

   • Date of Purchase
   • BaseTao Order Number
   • Item Description / Link
   • Amount Paid (in CNY/USD)
   • Payment Method
   • Invoice Filename
   • Shipping Status
   • Notes

3. Log Every Entry Promptly

   After downloading the invoice, immediately open your spreadsheet and create a new row for the transaction. Fill in all the relevant details and paste the link to the stored invoice file if your spreadsheet supports it. This turns your spreadsheet into a powerful index for all your proofs of purchase.

4. Regular Backups

   Ensure your invoice folder and master spreadsheet are backed up regularly. Use cloud storage services (like Google Drive, Dropbox, or OneDrive) that automatically sync and version your files. This protects your records from local hardware failure.