Ensuring Accuracy from Cart to Warehouse
The Core Principle: Alignment is Key
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Your spreadsheet is not just a list; it's the single source of truth. By keeping your Product URLs and Quality Control (QC) records meticulously aligned within it, you create a verifiable audit trail that ensures every purchase matches your exact specifications.
Step-by-Step Verification Process
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Submission: The Foundation
In your shared spreadsheet (Google Sheets, Excel, etc.), always submit the exact, full product URL. Avoid shortened links or links from third-party descriptions. Include crucial details in adjacent cells:
- Product Title (From Source)
- Selected Options (e.g., "Size L, Color Navy Blue")
- Unit Price & Quantity
- Screenshot
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Agent Purchase Confirmation
Upon ordering, your agent must provide a purchase confirmation screenshot. This should clearly show:
- The item ordered, with options.
- The seller's shop name.
- The total price paid.
- A timestamp or order number.
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The Critical Verification Check
This is the most crucial step. Compare line-by-line:
- URL Match:
- Options Match:exactly
- Price & Quantity Match:
- Options Match:exactly
- URL Match:
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QC Photo Alignment
When the agent sends warehouse QC photos, compare them directly with the product images
- Logo placement, tags, and packaging.
- Correct color (under neutral lighting).
- Overall style and details.
Record any doubts in the spreadsheet's "QC Notes" column immediately.
Best Practices for Your ItaoBuy Spreadsheet
| Column Header | Purpose | Mandatory? |
|---|---|---|
| Product URL | The exact link to the product page. | Yes |
| Your Selected Options | Detailed description of chosen variants. | Yes |
| Agent Purchase Screenshot (Link) | Hyperlink to the uploaded confirmation image. | Yes |
| Verification Status | E.g., "Pending," "Confirmed," "Mismatch - Investigating". | Yes |
| QC Photo Link | Hyperlink to warehouse photos. | Upon Arrival |
| QC Notes / Discrepancies | Record any issues found during verification. | As Needed |
What to Do When a Mismatch is Found
If your verification reveals a discrepancy—wrong item, color, or price—act immediately.
- Document
- Communicate
- Request Actionbefore
- Update
- Communicate