Detection Workflow
- Log Every Order:
- Capture Purchase Proof:Critically compare
- QC Photo Audit:and
- Flag & Act:
- Capture Purchase Proof:Critically compare
ItaoBuy Guide: How to Detect Unapproved Order Changes
2026-02-25
Using the Power of the ItaoBuy Spreadsheet for Accuracy and Peace of Mind
Introduction: The Importance of Order Accuracy
When shopping through agents, even minor discrepancies between what you ordered and what arrives at the warehouse can lead to frustration and extra cost. Unapproved changes—such as incorrect color, size, or version—are often only discovered in Quality Control (QC) photos, causing delays for exchanges.
The ItaoBuy Spreadsheet Methodexact
The Triple-Check System: Your 3 Sources of Truth
1
Original Item URL
The product link you provided
2
Purchase Receipt
The screenshot or link from your agent showing the order details they placed
3
QC Photos
The images from the warehouse showing the physical item received. The final verification.
Discrepancies between these sources indicate an unapproved change.
Step-by-Step: Using the ItaoBuy Spreadsheet
Structure your tracking spreadsheet with the following columns to enable easy comparison:
| Item Name | My Instructions & URL (Source 1) | Agent's Purchase Receipt (Source 2) | Warehouse QC Photos (Source 3) | Match? / Notes |
|---|---|---|---|---|
| Example: Blue Summer Dress | Link to Size M, Sky Blue
| Screenshot shows order for "Sky Blue, M". ✔ Match |
Photos show a Navy Blue❌ MISMATCH |
Agent ordered correctly, but wrong item was shipped by seller. Request exchange. |
|
| Example: Running Shoes | Link to Model 2023, Black/Red. | Screenshot shows order for "Model 2022, Black/Red". ❌ MISMATCH | Photos confirm older 2022 model. ❌ MISMATCH | Agent purchased wrong version. Request correction immediately. |
Common Unapproved Changes to Spot
- Color or Pattern Swaps:
- Incorrect Size:
- Version/Model Differences:
- Missing Components:
- Seller/Batch Substitution:
- Incorrect Size: