Step 1: Document Order & Seller Information
Begin by filling in the foundational details that identify the transaction.
- Order Number:
- Purchase Date:
- Seller Name:
- Seller Contact:
- Product SKU/Name:
- Purchase Date:
EastMallBuy: A Guide to Recording QC Results and Seller Information
2026-02-26
Accurate and transparent record-keeping is the cornerstone of successful international sourcing. This guide details the step-by-step process for documenting product inspections and seller details in the official EastMallBuy spreadsheet, creating a reliable audit trail for every order.
Purpose of the Spreadsheet
The primary goal is to ensure full transparency and accountability. By systematically recording data, we can:
- Track product quality consistency across orders and suppliers.
- Maintain clear seller performance records for future sourcing decisions.
- Provide indisputable documentation in case of disputes regarding product condition.
- Build a comprehensive database for quality analysis and process improvement.
Step-by-Step Recording Procedure
Step 2: Record Product Condition (QC Results)
This is the core quality control section. Be objective and detailed.
- Visual Inspection:
- Functionality Test:
- Dimensions:
- Packaging Condition:
- QC Pass/Fail Status:
- Functionality Test:
Step 3: Record Weights and Measurements
Quantifiable data is crucial for logistics and verifying seller claims.
- Product Weight (Net):
- Package Weight (Gross):
- Package Dimensions:
- Package Weight (Gross):
Step 4: Attach Supporting Evidence
Link digital evidence directly in the spreadsheet for verification.
- QC Photos/Videos:
- Communication Logs:
- Invoice/Proof:
- Communication Logs:
Step 5: Final Review and Submission
Ensure all data is complete and accurate before finalizing the entry.
- Checker's Initials:
- Date of Entry:
- Comments/Remarks:
- Date of Entry:
Best Practices for Consistency
- Immediate Entry:
- Objectivity:
- Standardized Format:
- Regular Audits:
- Objectivity:
By diligently following this protocol in the EastMallBuy spreadsheet, we transform every order into a data point for excellence. This discipline not only safeguards individual transactions but also elevates our overall supply chain intelligence, fostering trust and continuous improvement.