Take control of your procurement finances using powerful, yet straightforward, formulas.
For buyers and sourcing professionals, managing costs across multiple orders can be a time-consuming task of manual calculation and data entry. The HipoBuy Spending Analysis Spreadsheet
Key Metrics You Can Automate
Move beyond static data. This method allows you to dynamically calculate:
- Total Landed Cost per Order:
- Average Shipping & Duty Rates:
- QC Success Percentage:
- Average Shipping & Duty Rates:
Building Your Analysis: Core Formulas
Here’s how to structure your spreadsheet and key formulas to use. Assume data starts in Row 2, with columns for This calculates the all-in cost for a single line item or order. Find the average shipping cost as a percentage of the product value across all orders. Automatically calculate the pass rate from your quality check data.Unit Cost, Quantity, Shipping, Duty, and QC Passed?
1. Total Landed Cost per Order
=(B2*C2) + D2 + E2 // (Unit Cost * Quantity) + Shipping + Duty2. Overall Average Shipping Rate
=AVERAGE(D2:D100 / (B2:B100 * C2:C100)) * 100
// Remember to confirm this as an array formula if needed.3. QC Success Percentage
=(COUNTIF(F2:F100, "Yes") / COUNTA(F2:F100)) * 100
// Counts "Yes" entries, divides by total QC records, and formats as a percentage.
Gain Better Financial Control
By implementing these automated calculations in your HipoBuy tracking spreadsheet, you shift from data collection to data-driven decision making. Instantly see which products or suppliers are most cost-effective, identify unexpected cost spikes in logistics, and use QC performance data in supplier negotiations. This simple system provides the clarity needed to optimize your spending and improve your bottom line.
Start by setting up your template today — your finance team will thank you.